Proposals

Request for Proposals

This is the section where we will post any additional information and post Q/A from potential applicants. Please check this site often as we may be adding information up to the RFP due date.

Guidelines and Attachments for the PACT RFP

RFP Guidelines for Parents and Children Together (PACT)

BH5-Goals Objectives for Development Plan

BH-20 Provider Budget Summary c-g

Region 6 Minimum Standards Document

FY17 Provider Contract Template

Provider Network Enrollment Checklist

Financial Eligibility Worksheet FY17

Financial Eligibility Hardship Fee Schedule 

Questions and Answers

Q: What is the deadline for the Letter of Intent for the PACT RFP?

A: The deadline for the Letter of Intent for the PACT RFP has been extended to Monday, March 13, 2017 at 4:00 p.m. CST.

Q: Who will be referring clients into PACT services? Will only Region eligible clients be referred?

A: Youth and families may receive referrals from a myriad of systems in the community. These systems will include but are not limited to schools, community-based social service agencies, health/mental health providers, and self-referrals. At this time, the youth and families will need to meet Region 6 financial eligibility standards.

Q: The required training, is that something we should include in our budget? Or is that something the Region will pay for/coordinate?

A: Region 6 will be coordinating and paying for the four-day PACT training and consultation services that will be provided by the Institute for Family Development as outlined in the RFP guidelines. This training does not need to be included in the submitted budget. Trainings and consultation outside of the RFP guidelines would need to be included in your budget.

Q: Does the anticipated # of families served annually include only those who “complete” the program, or all families served?

A: The estimate is based on the total number of families that will be served by the program throughout the year given the number of clinicians, estimated caseload per clinician, and estimated length of stay of the families in the program. It is not limited to the number of anticipated families that will complete the program.

Q: Are there any specific NCFAS scores you are hoping to see related to program outcomes? Or will this be negotiated post award?

A: The NCFAS scores and outcome measures for the program will be reviewed and negotiated post award.

Q: Is the 4 year federal award secure? Or does it rely upon competitive yearly renewals?

A: The System of Care grant is based on a four year grant through the Division of Behavioral Health. The first three years of the grant are based on a $3 federal to $1 non-federal match, and the fourth year is based on a $1 federal to $1 non-federal match with the anticipation of sustainable funds. The award is not reliant upon competitive yearly renewals and is intended to be for the duration of the grant period based on the anticipation of sustainable funding.

Q: In regards to the document “20c”, where should payroll taxes be noted? In the total salary column?

A: Please include the payroll taxes on BH-20c under “Total Annual Salary for 1 FTE” such that the “Total HHS/BH Funds Requested” reflects the entire salary. The budget narrative section can articulate how the total salary was calculated including the payroll taxes.

Q: For the required budget narrative – is the intention this is a separate document submitted for each RFP? Or is it essentially included in the explanation sections of documents BH-20 c-g?

A: The intent is to include an entirely separate budget/budget narrative for each RFP. In other words, treat each RFP as a separate submission. If your agency is bidding on both the PACT and SOC Youth Peer Support, we would expect to see a separate budget and budget narrative for each RFP submission.

Q: I’m having trouble with the revenue summary – when it states “list revenue requested from the Region under Section C – State Funds.” I am not seeing where this is?

A: This section references the “Region Funds” section of the revenue – in the case of these programs, the revenue would be included under “Region Funds – Mental Health” on the BH-20 Provider Budget Summary. Thank you for pointing this out as the language in the RFP could be confusing.

Q: Also, are you wanting to see other revenue generated by our entire agency or just associated with this program/service?

A: Other revenue generated under the BH-20 Provider Budget Summary would only apply to revenue associated with each specific program and does not need to reflect revenue generated for the agency as a whole.

Q: Just FYI – the totals on BH-20 c-6 are not transferring onto the summary page.

A: Thank you for letting us know. At this time please transfer these amounts manually. We will review the spreadsheets and work to correct this error for future RFPs.

Guidelines and Attachments for the Youth Peer Support RFP

RFP Guidelines for Youth Peer Support

BH5-Goals Objectives for Development Plan

BH-20 Provider Budget Summary c-g

Region 6 Minimum Standards Document

FY17 Provider Contract Template

Provider Network Enrollment Checklist

Financial Eligibility Worksheet FY17

Financial Eligibility Hardship Fee Schedule 

Questions and Answers

Q: What is the deadline for the Letter of Intent for the Youth Peer Support RFP?

A: The deadline for the Letter of Intent for the Youth Peer Support RFP has been extended to Monday, March 13, 2017 at 4:00 p.m. CST.

Q: In regards to the document “20c”, where should payroll taxes be noted? In the total salary column?

A: Please include the payroll taxes on BH-20c under “Total Annual Salary for 1 FTE” such that the “Total HHS/BH Funds Requested” reflects the entire salary. The budget narrative section can articulate how the total salary was calculated including the payroll taxes.

Q: For the required budget narrative – is the intention this is a separate document submitted for each RFP? Or is it essentially included in the explanation sections of documents BH-20 c-g?

A: The intent is to include an entirely separate budget/budget narrative for each RFP. In other words, treat each RFP as a separate submission. If your agency is bidding on both the PACT and SOC Youth Peer Support, we would expect to see a separate budget and budget narrative for each RFP submission.

Q: I’m having trouble with the revenue summary – when it states “list revenue requested from the Region under Section C – State Funds.” I am not seeing where this is?

A: This section references the “Region Funds” section of the revenue – in the case of these programs, the revenue would be included under “Region Funds – Mental Health” on the BH-20 Provider Budget Summary. Thank you for pointing this out as the language in the RFP could be confusing.

Q: Also, are you wanting to see other revenue generated by our entire agency or just associated with this program/service?

A: Other revenue generated under the BH-20 Provider Budget Summary would only apply to revenue associated with each specific program and does not need to reflect revenue generated for the agency as a whole.

Q: Just FYI – the totals on BH-20 c-6 are not transferring onto the summary page.

A: Thank you for letting us know. At this time please transfer these amounts manually. We will review the spreadsheets and work to correct this error for future RFPs.

Q: Is this position intended to focus support towards the youth or the parent? The position title certainly eludes to focus on the youth but would think the support is for the entire family system to ensure the youth’s needs are met. Is that accurate?

A: The intention is for the Youth Peer Support position to work primarily with youth. Interactions with parents/guardians would be secondary and within the context of providing support to the youth. The only exception to this would be working with whole family doing a WRAP. In that process, the parents would complete individual WRAPs and then work together on a family WRAP.