Request for Proposals
Thank you to those who attended the September 1, 2016 RFP Bidder’s Conference for Substance Use Services. This is the section where we will post any additional information and post Q/A from potential applicants. Please check this site often as we may be adding information up to the RFP due date.
BH-20 Provider Budget Summary
During the Bidder’s Conference we said we would send the BH 20’s for the RFP’d services. Catholic Charities is in the process of pulling some documents together that may actually be more helpful. Those will be posted as soon as we receive them.
Question: Several individuals have asked for budget information on the services in the RFP. We posted the FY17 BH20’s earlier today, but thought this additional budget information that Catholic Charities prepared might be a bit more helpful. Note: detox includes the entire packet one (social detox, EPC/CPC and MH Crisis Assessments). HOWEVER, in the proposals that you will need to submit, the three services need to be broken out and a budget prepared for each service separately. Therefore, this budget information provided can only be used as a guide. Note: EPC/CPC can be combined and treated as one service.
Also, we are asking that 3 peer support positions be budgeted in the proposals. The budget information provided here may include fewer than 3 peer support positions, so again, use only as a guide.
Additional information regarding salary ranges is being worked on. We will post as soon as it is finished.
Catholic Charities Agreement and Licenses
Per discussion during the Bidder’s Conference, we are posting a copy of the agreement between Catholic Charities and the Omaha Police Department, along with copies of the two licenses held by Catholic Charities for Campus for Hope.
Tour of Campus For Hope
As offered during the RFP Bidder’s Conference, Campus For Hope staff (Larry Duncan and Scott Halverson) hosted a tour for interested agencies on September 2, 2016 from 1:05 – 2:05. There were a total of 2 agencies and 1 Region 6 staff that participated on the tour.
The tour began with Mr. Duncan showing a slide with the aerial view of Campus for Hope. Campus for Hope consists of 6 pods each looking somewhat similar. The pods are connected together with an outdoor common garden in the center. Although a specific number of parking stalls were not identified, Mr. Duncan stated that there is usually ample parking in either the front or read of the building. The Pods were as follows:
- Pod #1 Administration/Admissions – Consisted of an admissions area, 1-large conference room, staff offices, file room, break room w kitchenette, public restrooms, and 1 smaller conference room.
- Pod #2 Dual Residential – Consisted of a larger common area, 26 beds in 13 separate bedrooms which surround the commons area, a kitchette and laundry facilities. Bedrooms each have 1 large window, a shower and a restroom.
- Pod #3 Short-Term Residential – This Pod was not available the day of the tour, but is described to look exactly like Pod #2.
- Pod #4 Intermediate Residential – This Pod is smaller in size, but basically laid out the same as the other Pods. It has a common area with a mix of 8 client beds and staff offices which surround the common area. Bedrooms each had 1 window, shower and restroom. It also has the nurses station for most of the campus (except EPC-CPC). There is a separate kitchenette and a Rec. Room.
- Pod #5 has a lunchroom and dining area, staff offices, and 1 small conference room. This pod houses Charles Drew’s Health clinic. Mr. McMorris stated that Charles Drew hopes to remain at the Campus for Hope and continue to provide health services from that location.
- Pod #6 Social Detox and EPC-CPC- This Pod is currently divided into two sections. The first section currently holds social detox. It contains a large common with a kitchenette and area surrounded by a combination of bedrooms and staff offices. There is also a laundry room. The second section has a separate entrance and contains a total of 10 emergency protective custody-civil protective custody beds. There are a couple of small offices in this area. Rooms have shower and restroom.
Staff Note – Current staff teams are engaged in regular training to fully integrate Recovery Model best practice initiatives into programming. They are also training in SMART Recovery in order to provide options for clients. The campus will continue to offer 12-Step based approaches as well.
The following question was asked of Campus for Hope staff:
Question from a guest- What do you think of having two different providers providing the RFP packets #1 and packets #2?
Answer from CC staff– A separate provider for EPC-CPC could stand alone easier than the other residential services. If there are two separate providers for each package, they will have to collaborate very well with each other. Community Support and the Peer positions are very mobile and it would be easiest if they were in the same building with the other services.
Thank you to both Larry Duncan and Scott Halverson for the tour. Campus for Hope has agreed to provide one more additional tour. Please watch for the announcement on this website.
Second Tour of Campus For Hope
Additional Campus For Hope Information
Posting from Current Contracted Crisis Mental Health Evaluator
To: Prospective Bidders for Substance Use Services
RE: Emergency Protective Custody(EPC)/Mental Health Crisis Assessments
Psychological Services, Inc. has for several years contracted with Region 6; Catholic Charities; Campus for Hope for Emergency Protective Custody Assessments. The services have been provided on a 24/7 basis. The services are provided by licensed Clinical Psychologists affiliated with Psychological Services. We would like to partner with prospective bidders, and in particular, the successful bidder in order to continue to provide these services. If you have any questions, please contact us.
10506 Burt Circle
Omaha, NE 68114
Guidelines and Attachments for RFP
Questions and Answers
Question 1: Can two agencies go in together to bid on one package?
Answer: Yes, but both agencies need to be identified in the proposal and it needs to be clear as to what each agencies responsibilities will be.
Question 2: The Request for Proposals Guidelines, Section III-Eligibility Criteria states; The applicant: May be a state, county, or community-based not-for-profit agency.
It doesn’t say “must be” but our agency would like this clarified that they are eligible to apply before continuing forward with the RFP. Is our agency precluded from applying because they are a for-profit corporation?
Answer: When it comes to the Substance Abuse Prevention and Treatment Block Grant, applicants must be a public or nonprofit entity.
The citation can be found in Title XIX Part B. Subpart II of the Public Health Service Act section 300x-31. Restrictions on expenditures of grant (a) general (1) Certain Restrictions (E) A funding agreement for a grant under section 300x-21 of this title is that the State involved will not expend the grant to provide financial assistance to any entity other than a public or non-profit private entity.
Question 3: Can an APRN (Advanced Practice Registered nurse) complete an mental health crisis assessment?
Answer: Yes, an APRN “who has proof of current certification in a psychiatric or mental health specialty” is considered a Mental Health Professional and can complete EPC evaluation per statute.
Here is the statute: Section 71-906 Mental Health Professional Defined Mental health professional means a person licensed to practice medicine and surgery or psychology in this state under the Uniform Credentialing Act or an advanced practice registered nurse licensed under the Advanced Practice Registered Nurse Practice Act who has proof of current certification in a psychiatric or mental health specialty.
Question 4: Is the staff ratio for Community Support – Substance Use a 1:20 or 1:25 staff to client ratio?
Answer: The current staff ratio per the Division of Behavioral Health service definition for Community Support – Substance Use is a 1:25 staff to client ratio.
Question 5: Can the Region post the anticipated total contract values for each of the services contained within each of the RFP packets?
Answer: I am able to post the following amounts, which are based upon the FY17 budget. Note these dollar amounts only reflect the revenue budgeted through Region 6 Behavioral Healthcare and reflect an annual budgeted amount. The dollars do not reflect any additional revenue Catholic Charities may have received for the service.
|Service||FY17 Budgeted Amount|
|Social Detox||Not available – Asking applicant to provide cost|
|EPC/CPC||Not available – Asking applicant to provide cost|
|Mental Health Crisis Assessments||$23,339|
|Dual Diagnosis Residential||$1,230,595|
|Peer Support (3)||Not available – Asking applicant to provide cost|
|Community Support (SU)||$42,639|
Question 6: Please clarify if the furniture would include computers, keyboards, mouse, copiers, phones and other IT equipment (routers and switches) as well as the security and cooking equipment? Essentially, we’re hoping CC will itemize what’s included in the rent.
Answer: Yes we will itemize what is included in the rent or indicate the equipment/furnishing for sale. Copiers are covered under separate lease agreements with a vendor which could be assumed. More information on this question will be available next week.
Question 7: Section IX, #2A: A maximum of 10 pages per service is allowed; not 10 pages per packet.
Please clarify within each Service Packet 1 and Service packet 2 there needs to be a Capacity Development plan No longer than 10 pages for each service within the packet? OR Is it one Capacity Development Plan per Service packet with Budget narratives and budgets for each service within the packet?
Answer: Each service within a packet should be dealt with separately. See below:
Social Detox –Should contain a Program Narrative (up to 10 pages), BH-5, 2 Budgets and 2 Budget Narratives for this service.
EPC/CPC -Should contain a Program Narrative (up to 10 pages), BH-5, 2 Budgets and 2 Budget Narratives for this service.
MH Crisis Assessments – Should contain a Program Narrative (up to 10 pages), BH-5, 2 Budgets and 2 Budget Narratives for this service.
Short –Term Res. – Should contain a Program Narrative (up to 10 pages), BH-5, 2 Budgets and 2 Budget Narratives for this service.
Dual Disorder Res. – Should contain a Program Narrative (up to 10 pages), BH-5, 2 Budgets and 2 Budget Narratives for this service.
Community Support (SU) – Should contain a Program Narrative (up to 10 pages), BH-5, 2 Budgets and 2 Budget Narratives for this service.
Peer Support – Should contain a Program Narrative (up to 10 pages), BH-5, 2 Budgets and 2 Budget Narratives for this service.
Think of each of these as separate services being RFP’d. We clustered them together for the sole purpose of saying we want an agency to bid on all of the services within the packet.
Note: Items like the Program Narrative’s -Organizational Capability – Brief Organizational History will probably be cut and pasted into each proposal. We do not expect a provider to try to creatively write this 3-4 different times.
As always, please let me know if you have questions.
Question 8: Can Catholic Charities provide wage information regarding current staff, divided by the service type and position? Even if they can offer salary ranges for each position. This would help in factoring in the retention of current staff. Answer: See attached chart
Question 9: I just want to be clear. If we are turning in an RFP for Packet #2, each program in packet #2 (there are 4) needs a copy of the Audit? So there are 4 copies of the audit in each packet delivered (11 total packet copies)? Is this correct? Each service we are applying for needs a separate copy of our audit attached? Or are we to include 1 copy of the audit per packet?
Answer: No, you can just submit one copy of your agency’s audit period. We just need one copy and it represents your agency and all packets you respond to. It’s the budgets that we need 2 for each service. Hopefully this helps. If not, please let me know.